Bookkeeping and Taxes

What Does a Bookkeeper Actually Do?

July 30, 2021

Article written by
Heard Editorial Team

Whether you have your PhD, MFT, MSW, PsyD, or any kind of psychological certification, chances are that your financial education in school was rather limited. Now, as a licensed therapist, there’s a high likelihood that, with your nose to the grindstone and focus on your new clients and growing caseload, you have little to no time to even think about financial reporting or reconciling your expenses.

This is where a bookkeeper comes in handy. Put simply, the job of a bookkeeper is to maintain a financial record of a business’ transactions, recording all incoming profits and outgoing costs. For a private practice therapist, passing off bookkeeping tasks to a trustworthy third party can free up valuable time that can instead be spent focusing on your business.

On a day to day basis, the responsibilities and tasks of a bookkeeper can include the following:

  • Keeping a ledger of all monetary transactions
  • Drafting financial records (including profit and loss statements, balance statements, cash flow statements, and statements of retained earnings―all of which we’ll cover in future blog posts)
  • Tracking your budgeting and spending against quarterly or annual budgets
  • Flagging inconsistencies in your financial records
  • Reconciling expenses and verifying receipts
  • Managing accounts payable (bills you owe) and accounts receivable (bills you are owed) documents
  • Invoicing clients and conducting payroll, as needed

Having someone to track the above tasks can help immensely to understand the flow of your caseload and business as a whole, while ensuring that your practice is profitable and your records are audit-proof. 

Hiring a dedicated party to alleviate the financial aspects of your business will not only allow you to focus more on your clients, but will also set you at ease heading into tax season. Heard connects you with a team that is well-versed in bookkeeping services, but one that also has expertise working with private practice therapists like you. At Heard, we understand the importance and integrity of your practice, and we’ll give you financial support that matches it.

Heard is a bookkeeping and tax platform for therapists, intended to ease the financial burdens of mental health therapy services and track the financial health of your practice. Schedule your first consultation at

"I am so thankful that Heard exists! I am especially grateful for the ease of communicating with my bookkeepers who are accessible and answer questions without any additional fees."
Dr. MaryBeth Bailar
"Since signing up with Heard, I am able to dedicate more time to being present for my growing private practice. Stress level = 0. Thank you Heard!"
Grace Duarte de Baker
"Heard offers a great platform for bookkeeping services, with a suite of tools that every therapist must have. Their team is always ready and willing to help you out when needed. "
Dr. Jada Philips

Heard is the all-in-one accounting solution for therapists that combines software and accountants to handle:

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Please note: Heard is currently only accepting clients for 2022 tax year and beyond.

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