Let's Get it Right This Time — Heard

Get it right
this time.

Tax season is behind you. If you ended up with a bigger bill than expected, or you have a feeling you missed deductions, there's usually a reason. Here's what to do about it.

Bookkeeping
Date Desc Amount Category
03/16 Stripe $850 Therapy Income
03/15 Rent -$400.00 Rent & Lease
03/15 SimplePractice -$99.00 Software
Heard categorized your transactions

Get your 2026 books organized for half the cost

Get 50% off your catch-up bookkeeping when you sign up within 7 days of your consult. Limited time.

Claim offer →
01
If you owed more than expected

Your income grew.
Your payments didn't.

If you used Safe Harbor to calculate quarterly taxes, your payments were based on last year's income. When earnings grow, that gap shows up as a bill in April. Understanding the rule means you can use it, not be caught by it.

The Safe Harbor rule for therapists

How it works, when it helps, and when it backfires

Let Heard calculate your Q2 estimate →
02
If you missed deductions

Mixed finances means
invisible deductions.

When business and personal spending share the same account, write-offs get lost. You can't claim what you can't find. This is the most common reason therapists leave money on the table.

Typical deductions — mixed vs. separate accounts

Office supplies
Captured
EHR / software
Captured
Phone (business %)
Often missed
Home office
Often missed
CE / training
Often missed
Visible with separate account
Easily missed when finances are mixed

Do therapists need a business checking account?

The short answer is yes. Here's why it matters

How to choose a checking account for your practice

What to look for when you're ready to set one up

Start finding missed deductions →
03
Now set up this year

The next deadline
is already coming.

April is done. Q2 estimated taxes are due June 16. That's enough time to get your books in order, adjust your payments, and stop guessing.

June
16
Q2 estimated tax deadline. If your income is growing, this is the quarter to recalibrate your payments. The Tax Deduction Cheatsheet is a good place to start.

Download the tax deduction cheatsheet

A quick reference for everything you can write off

Get set up before June 16 →
Stop doing this
alone.
Bookkeeping, quarterly taxes, and a team that knows therapists.
Q2 taxes are due June 16 Book free consult →

Heard is the only financial management software built for therapists and wellness practitioners that enables you to manage your bookkeeping, taxes, and payroll-all in one place.